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Purchase Ledger Assistant (Maternity Cover) @ PD&MS Group | Aberdeen

PD&MS Group

PD&MS delivers small, medium and large sized brownfield engineering and construction projects to both onshore and offshore facilities within the UKCS, and beyond. We have an excellent track record for safely and successfully delivering a vast range of work; from simple repair order type scopes, fast-track production flowline delivery, to full management of integrated multi-discipline EPCC projects. We deliver across all phases of the project, from initial concept to installation, commissioning and close out.

Job Summary

Role Summary

Accurate and efficient data entry to Purchase Ledger, adhere to relevant accounting controls and procedures, assist in maintaining good supplier relationships, production and reporting of Purchase Ledger information as required.


  • Receive, check, process and pay all Contractors invoices and expenses
  • Receive, check, process and pay all 3rd party invoices
  • Receive, check, process and pay all employee expense claims
  • Maintain Contractor spreadsheets and update relevant logs and accounting records
  • Maintain Purchase Ledger Log and ensure that it is up to date and correct at close of business each day
  • Ensure all invoices are correctly authorised before payment
  • Maintain audit trails - scan, photocopy, file and archive as required
  • Investigate and resolve Debit balances on Vendor accounts
  • Assist with self-billing routines as required
  • Manage and resolve external supplier queries
  • Ensure relevant Vendor Forms are completed, authorised and filed
  • Assist with completion of credit applications for new suppliers
  • Maintain vendor records in Sage 200 and BankLine
  • Accurate and complete recording of VAT
  • VAT checks on new suppliers / contractors
  • Reconcile supplier statements
  • Generate weekly supplier payment runs
  • Management of internal invoice queries with the relevant departments to ensure efficient processing of supplier invoices and subsequent sales invoices

Competency Standards

  • Educated to Standard Grade Level or equivalent with passes in Mathematics and English
  • Experience of Corporate Systems e.g. Sage
  • Competent in the use of MS Office, in particular excellent use of Excel
  • Experience in a similar role
  • Excellent written and spoken English

Short Info

  • Published:6 days ago
  • Job poster:PD&MS Group
  • Experience: Entry Level
  • Location:Aberdeen
  • Type: Full Time
  • Salary:Negotiable
  • Application Deadline:01-08-2019