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Contracts Specialist @ STATS Group | Kintore, Aberdeenshire

STATS Group

STATS Group are market leaders in the supply of pressurised pipeline isolation, hot tapping and plugging services to the global oil, gas and petrochemical industries. STATS DNV GL type approved isolation tools provide leak-tight double block and bleed isolation that enables safe and efficient maintenance and repair of onshore, topsides and subsea pipeline infrastructure.

STATS have gained an excellent reputation for providing a responsive, client-centred approach combined with expertise and innovative products which:

  • Enhance safety and environmental performance
  • Reduce system or plant downtime
  • Improve asset performance

STATS Group values its employees and their contributions to the company, and provides a competitive salary to attract and retain high calibre employees as well as to motivate and reward high performers and competent staff. There are many benefits to working for STATS Group, being part of a dynamic, innovative and vibrant engineering company is just one of them. 

Job Summary

Job Purpose:

As a key part of the STATS commercial team, you will work closely with the other members and be responsible for:

  • Reviewing allocated contract documents and preparing contract qualifications in accordance with agreed business norms. Liaising with the client in order to expedite close out of contract exceptions with the best outcomes for STATS and escalating any deviations and then ensuring formalised agreement reflects what was agreed with the client.
  • Focal point for allocated regions contract reviews and client negotiations

Internal & External Relationships

  • Directly Reports to: Commercial Director
  • External Relationships: Client Companies

Main Responsibilities

  • Review, prepare and record Contract qualifications for each applicable set of client contract terms and co-ordinate negotiation process to close out all exceptions suitably in line with business norms and in good time.
  • Focal Point for review, qualification and acceptance of all PPS division purchase orders in compliance with company standard terms and conditions for sale, rental and service.
  • Co-ordinate monthly PPS division commercial meeting and resolve/escalate any issues and manage actions.
  • Review all required terms with insurers to ensure full coverage on wording and record and comply with advice.
  • Notify all relevant internal parties of accepted contracts or orders and ensure full and clear handover of contractual obligations.
  • Communicate regularly with and report progress to Commercial Director to ensure good level of awareness of workload and ongoing activities. Work closely with the commercial team generally to ensure a team approach to activities.
  • Review any Supplier qualifications or exceptions to the STATS standard terms for Purchase as identified via the buying team and provide a reply based on STATS standard business norms. Escalate issues or deviations to ensure close out in good time.
  • Manage the internal requirement to legalise and notarise any existing document with company Legal Advisors and prepare, store and co-ordinate documents as required.
  • Manage the contract management database, and the internal review process for existing agreements to allow for timely rate escalations, and review of terms where they need to be revised to meet new business norms. Escalate gaps identified and ensure timely close out within contract window. Add all new contracts to the database and storage folders as soon as possible to ensure they are managed as per process.
  • Prepare or assist with allocated prequalification questionnaires for submission.
  • Manage Patent and Trademark library.
  • Manage record of all terms sets and qualifications made.
  • Prepare plans for allocated ITTs, draft qualifications and negotiate contractual position.
  • Participate in allocated tendering activities, preparing standard content and drafting and managing bid plan compliance through to submission stage.
  • Conduct all activities in full compliance with the influences procedures, DOA and any other applicable company processes. Promote compliance to others and activity intervene and highlight / escalate any process deviations.
  • Ensure all activities meet audit requirements in compliance with Company guidelines, policies, ethical standards and procedures and UK / EU legislation in order to minimise any potential audit exceptions, partner claims or court action.

Individual Quality and Safety Responsibilities

  • Promote and uphold the highest standards of ethics in compliance with Company’s Code of Conduct and Business Ethics Policy.
  • To comply with STATS and client quality, safety, health and environmental management systems and procedures at all times.
  • Ensure all accidents / incidents / near misses / hazards are immediately reported and relevant paperwork is completed.

Qualifications

  • HND or Degree qualified in Legal or relevant business area preferred.

Internal Training Requirements

  • STATS internal training modules.
  • Any additional training will be determined .

Experience / Competence / Skills / Knowledge

  • Minimum 3-5 or more years’ experience of contract review and qualification including drafting clause amendment proposals and negotiating to conclusion with required escalation as needed.
  • Good demonstrated knowledge and experience of contract law principles used in oil and gas sector UKCS and globally also beneficial.

Personal Qualities

  • Highly self-motivated.
  • Excellent communication and negotiation skills.
  • Good eye for detail and record keeping.
  • Commercial acumen.
  • Demonstrable experience in oil and gas contracts role(s).
  • A team worker who enjoys working closely with others.

Short Info

  • Published:4 days ago
  • Job poster:STATS Group
  • Experience: Mid Level
  • Location:Kintore, Aberdeenshire
  • Type: Full Time
  • Salary:Competitive
  • Application Deadline:24-12-2019

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